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Compliance Officer

Position: Compliance Officer
Location: Uganda
Duty Station: Kampala, Uganda
Reporting to: Operations Manager Job Type: Full-Time

Xtreme Hygiene Uganda: Xtreme Hygiene Solutions Ltd is a hygiene company based in Kampala since 2009. It has experience in all aspects of commercial, residential cleaning and hygiene service. We are committed to providing the most efficient, high quality and cost-effective service through our well-trained and motivated workforce.

Job Purpose: The Compliance Officer will conduct verification of internal controls and compliance of all financial and operational functions in the company. She/he is also responsible for crafting, developing, and implementing project specific guidelines and procedures on all company support functions including but not limited to HR, Procurement, Finance, and Administration, and other operational functions, processes and controls. The position holder will verify that all staff are well versed in Xtreme Hygiene Solutions policies and procedures, and are adhering to such standards. S/he will identify gaps in existing internal control systems, and provide recommendations to strengthen them; will identify gaps in knowledge and skills; will provide recommendations for training.

Roles & Responsibilities:

  • Develops initiates, maintains, and revises policies and procedures for the general operation of the Compliance Program and its related activities to prevent illegal, unethical, or improper conduct. Manages day-to-day operation of the Program.
  • Develops and periodically reviews and updates Standards of Conduct to ensure continuing currency and relevance in providing guidance to management and employees.
  • Collaborates with other departments (e.g., Risk Management, Internal Audit, Employee Services, etc.) to direct compliance issues to appropriate existing channels for investigation and resolution. Consults with the Corporate attorney as needed to resolve difficult legal compliance issues.
  • Acts as an independent review and evaluation body to ensure that compliance Issues/concerns within the organization are being appropriately evaluated, investigated and resolved.
  • Monitors, and as necessary, coordinates compliance activities of other departments to remain abreast of the status of all compliance activities and to identify trends.
  • Provides reports on a regular basis, and as directed or requested, to keep the Corporate Compliance Committee of the Board and senior management informed of the operation and progress of compliance efforts.
  • Ensures proper reporting of violations or potential violations to duly authorized enforcement agencies as appropriate and/or required.
  • Establishes and provides direction and management of the compliance Hotline.
  • Institutes and maintains an effective compliance communication program for the organization, including promoting (a) use of the Compliance Hotline; (b) heightened awareness of Standards of Conduct, and (c) understanding of new and existing compliance issues and related policies and procedures.
  • Works with the Human Resources Department and others as appropriate to develop an effective compliance training program, including appropriate introductory training for new employees as well as ongoing training for all employees and managers.
  • Monitors the performance of the Compliance Program and relates activities on a continuing basis, taking appropriate steps to improve its effectiveness.

Competencies Required For the Job.

  • Basic computer and typing skills
  • Good knowledge of legal requirements and procedures.
  • Brilliant oral and written communication skills.
  • Highly-analytical with strong attention to detail

Relevant Job Knowledge and Education& Qualifications

  • A Bachelor’s degree from a recognized university and professional training relevant to the role.
  • 1-2 years’ experience in related field
  • Organizational policy procedures

Short listed candidates will be required to undergo background checks and assessments.

Closing date: 08TH APRIL 2022

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Quality Assurance
Responsive customer service
Our goal is to satisfy your cleaning needs. If something goes wrong, we will take prompt and decisive action to fully resolve your problems.
Industry experience
With over 16 years experience of cleaning manufacturing and commercial premises, we maintain the highest health and safety standards.
Commitment to excellence
We hold our staff and all our operations to the highest standards of excellence. Our quality control processes leave you free from anxiety.
Continuous improvement
Our staff are not only experienced professional cleaners, they also receive ongoing training through our unique continuous improvement program.

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